All Network travelers (except for fellows) may use this form to submit for their Network Travel Reimbursement.
Fellows should use the fellowship reimbursement form.
Traveler Name (required):
Mailing Address* (for check):
*Address will be visible to all UW employees with access to the online reimbursement site.
Purpose of Trip:
Expenditures & Costs
**WA state law prohibits reimbursement of lodging and meals within 50 miles of home/work.
***CAR RENTAL: Drivers must be restricted to those conducting UW-related business.
Address of Departure Point:
Address of Destination:
NOTE: Faculty Development Fellows and SIMS trainees are not eligible to receive per diem or meal reimbursement.
Please include scans of all receipts except for meals, which are paid on a per diem basis. The scanner should be set to a minimum of 300 dpi (dots per inch). We cannot accept uploads made with a cellphone camera. Total file upload size limit is 10MB.
LODGING & MEAL REIMBURSEMENT
Please DO send copies of receipts for everything except for meals (calculated on a per diem basis when allowed) along with the reimbursement form.
Reimbursements can be submitted with any of the below methods:
We prefer that you send us original receipts. If you would like to submit a scanned receipt please make sure it meets the University’s minimum scanning requirement of 300 dpi (dots per inch). We CANNOT accept cell phone pictures but we DO accept pdfs from cell phone scanning apps. Please make sure the scanning app resolution is set at 300 dpi and saved as a PDF.
Please DO note all meals provided to you, either at your hotel or conference. Remember to include addresses (departure and destination) if you wish to claim mileage. Any reservation changes and costs for non-business related reasons are the responsibility of the traveler.
As of March 2012, UW travel reimbursement requests will be accessible to all UW employees (for reasons of fiscal transparency): name of traveler, details of trip, and mailing address. For this reason, we prefer to mail your reimbursement check to your office address, but if you prefer, we will use your home address.
Completion and submission of this form indicates your knowledge and acceptance of our travel policies.