UW Employee Travel Reimbursement Form

Itemized receipts are not required except for airfare, lodging, car rentals (final agreement), ride shares and taxis, and expenses over $75.

Airfare

Baggage Fees

Ground Transportation

As of 9/1/24, receipts are required for all ride shares and taxis.

Lodging

Miscellaneous Expenses

Expenses must be related to UW business purposes such as flight Wi-Fi fees and conference registrations (please note if conference registration should come out of DFM allotted CME funds).

Receipts must be provided for expenses over $75.

• If you are driving instead flying, you will be reimbursed for your mileage at the current rate (as of Jan 2023) of $0.655/mile, up to the lowest cost of the roundtrip airfare quote if driving from the office.

• Mileage is usually calculated based the shortest distance from your business address to the destination. On non-regular work days, mileage can be calculated based on your residence.

• Mileage to the airport is available for reimbursement (round trip mileage reimbursement if a third party drives - eg. family member takes you to airport). Please note third party drivers in the comments box.

• Google Maps will be used by the Network office to calculate and verify final mileage.