FMIG Manual

Timeline

Monthly during Autumn, Winter, Spring quarters

Description

FMIG planning meetings occur monthly scheduled around student schedules. This is when the FMIG discusses the events they will plan for the quarter, and when leaders will self-select projects they’d like to lead. There are some recurring programs every year but we’re always looking for new ideas students may be interested in. FMIG students lead the group with faculty and staff advisors present to provide guidance when needed.

Planning and Preparation

The meetings take place at lunchtime when both first and second years are available along with the FMIG faculty and staff Advisors.

• Light snacks are provided at the meetings.
• A meeting agenda, including all events and information for the upcoming quarter will be sent out ahead of time for recruiting students.

Timeline

Throughout autumn, winter, and spring quarters

Background and Description

The FMIG Brown Bag discussions began as a way for the FMIG to gather informally on a more regular basis than the quarterly planning meetings. Guest speakers are invited to talk about various topics in family medicine.

Topic-Based Brown Bags

The topic-based brown bags are a great opportunity for faculty, residents, and community physicians to meet eager MS1 and MS2 students and to share a specific interest with them. Brainstorm with the FMIG advisors for a list of potential topics and speakers to contact. Usually students give suggestions of topics that interest them at the quarterly planning meetings.
Some past topics include;

• Adolescent Medicine
• OB in Fam Med
• Business side of Fam Med
• Coding/Billing
• Opening own practice
• Direct Primary Care
• Financial Realities of Fam Med
• Patient Centered Medical home model
• Intersection of Fam Med and changes in Health Policy
• Choosing Clerkship sites
• Planning/Scheduling for Sub-Internships

Planning and Preparation

The Brown Bags take place during lunch on days when both MS1 and MS2 students are free as well as the FMIG staff advisor.

• Free parking is arranged for the speaker when needed.
• The speaker will provide a short biography and a blurb about their topic to include in advertising the events to the students.

Timeline

During Autumn, Winter, and Spring quarters

Background and Description

Coffee Cart is based around student schedules and offer coffee and snacks outside of the lecture halls for first and second year students, courtesy of the FMIG. Donations are collected to benefit ROOTS Young Adult Shelter. Also with the cart is a list of upcoming FMIG activities. The FMIG Coffee Cart does a few things: raises awareness of FMIG and upcoming events among the students, raises awareness of a new organization/issue each quarter, and raises money for a given organization. It is a great way to build community and advertise FMIG!

Division of Responsibility

The Washington Academy of Family Physicians (WAFP) donates funding to purchase coffee, creamer, tea, and cups, and some years student leaders take turns making home baked goods to give away with the coffee (leaders coordinate the baked goods themselves). The FMIG leader is responsible for making sure the cart is fully stocked with supplies and for actually setting up the cart and making coffee (this means buying milk alternatives and half and half fairly regularly!). The students pick up the cart from the office and return it afterward, and the FMIG staff advisor keeps and tracks the donations over time.

Supplies

Coffee Cart serves approximately 100 students and should include:

• 1-2 percolators of coffee
• ½ and ½ and milk alternatives as creamer options
• Sweetener: sugar and some artificial sweetener
• Cups (8oz cups – a large stack)
• Stir sticks
• Sign – listing upcoming FMIG events
• Donation cans – with information about the supported organization
• Tableclothes

Follow Up

Coffee Cart leaders are responsible for returning and cleaning up the cart in the afternoon.
 
 

Timeline

Planning – August – October
Event – First full week of October (see NPCW site for specific dates)

Background and Description

National Primary Care Week is an annual event put on by the American Medical Student Association (AMSA). The FMIG partners with other student organizations on campus (The Pediatric Interest Group [PIG] and Internal Medicine Interest Group [The Osler Club], SNMA, and Patients for Social Responsibility [PSR]) to offer events related to primary care. Prior events have included a physician panel, brown bag discussions, film showings, and a primary care social.

Preparation and Planning

Various organizations will likely contact either students or the FMIG Advisors. Some of the planning can be done in August prior to students returning. Prepare for these events much like any others – see what the budget allows for food, book rooms, set up parking for any guests, etc. Also make sure that the other student organizations contribute money (they usually do) and coordinate the division of payment.
 

Timeline

Orientation – once at beginning of each autumn, winter, and spring quarters
Program – runs through autumn, winter, and spring quarters

Description

This program runs every quarter and requires very little effort on the part of the FMIG Advisors. Students sign up for one week at a time and are paged to shadow deliveries with the UWFM residents.

Quarterly Duties

• Student leaders create a WeJoinIn each quarter so people can sign up for specific dates (see prior sign-ups as an example). The leaders are responsible for advertising and actually signing students up.
• Schedule the orientation for sometime during the first week of the quarter for a time when all MS1 and MS2’s are available.
• Student leaders need to ensure that the baby beeper paperwork is updated and that the packet is ready to go.

Timeline

Training takes place autumn quarter and is organized by past student leaders. Presentations take place throughout autumn, winter, and spring quarters.

Description

Tar Wars is a tobacco-free intervention program developed and administered by the AAFP for 4th and 5th graders. It includes an hour-long presentation given by University of Washington Medical Students on the harmful consequences of tobacco use, particularly the immediate consequences.

Planning / Logistics

To prepare for the presentations students attended a training led by students with prior Tar Wars experience. A discussion on approaches to presenting the material and how to deal with issues that may arise followed the training.
Student leaders contact local schools (there is a list from previous years) to inquire on interest and scheduling. Leaders will then pair up and present at grade schools.

Supplies

There is a bin of supplies in the family medicine offices. Most of them are used over and over, such as pig lungs, simulated phlegm, and a model of a diseased mouth. Other items such as straws and post-its will be purchased by students as needed and then submit a receipt to the FMIG coordinator for reimbursement.
 
 

Description

Residents from a local family medicine residency program come to teach students about the discipline of sports medicine within Family Medicine. They review the indications for splinting and casting and trained students to apply short arm splints and casts. Student practiced casting on each other with guidance from the residents.

Planning / Logistics

Student leader should come inventory supplies at least a month before workshop in case any supplies need to be ordered. Most students want to practice casting so there should be a few splints on hand but most aren’t used. Stockinet, cast padding (3 and 4 inch), casting tape (3 and 4 inch), and chux are the most likely to be used so plenty should be on hand. Gloves, scissors, buckets are in the family medicine offices.

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Cap the amount of students available to attend since each participant will need their own station.
• Arrange parking for the faculty and residents.
• Book a classroom through Classroom Services.

Supplies

Stockinet -1”                   -2-3 rolls
Stockinet -2”                   -3-4 rolls
Stockinet -3”                   -3-4 rolls
Stockinet -4”                   -2-3 rolls
Cast Padding -2”                -50+
Cast Padding -3”                -100+
Cast Padding -4”                -100+
Casting Tape -2”                -50+
Casting Tape -3”                -100+
Casting Tape -4”                -100+
Comfortable Roll Splint -2”     -25+
Comfortable Roll Splint -3”     -25+
Comfortable Roll Splint -4”     -25+
Comfortable Roll Splint -5”     -25+
Ace bandages                    -Package of 10
Chux                            -One for each student
Gloves                          -1 box of Sm, Med, Lg
Scissors                        -Box of 10
Plastic buckets                 -6
 
 

Timeline

Starts early November and runs until end of autumn quarter.

Description

This annual drive, sponsored by FMIG and the Community Health Advancement Program (CHAP), solicited donations of clothing and toiletry items that benefited local organizations that serve those suffering from homelessness.

Planning / Logistics

FMIG student leaders team up with CHAP students (recruited by the CHAP coordinator) to raise clothing donations for local shelters. Boxes are decorated and placed around the school of medicine for donations. Student leaders empty boxes weekly and store donations in family medicine offices. There are also bulletin boards outside E-304 that students can decorate advertising the drive. The FMIG coordinator emails MS1s, MS2s and the school of medicine employees advertising the locations to bring donations.
At the end of the quarter there is a sorting party dividing donations amongst what the shelters need and then students bring them to the shelters.

Supplies

Students get large boxes (usually free from somewhere like Best Buy) and decorate them with holiday gift wrap. Gift wrap can be purchased by students and reimbursed by the FMIG staff advisor. There is little to no cost for this event.
 
 

Description

Faculty and residents from a local family medicine residency teach medical students advanced musculoskeletal exam skills. The first 30 minutes are spent reviewing the exams followed by an hour of students practicing exams with each other under the guidance of the faculty and residents.

Planning / Logistics

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Cap the amount of students available to attend since each participant will need their own station.
• Arrange parking for the faculty and residents.
• Book a classroom through Classroom Services.

Description

Faculty and residents from a local family medicine residency teach students various suturing techniques including simple and straight lacerations, deep layer closures, skin closures, and interrupted and mattress sutures. Students practiced these newly learned skills with guidance from the guest instructors.

Planning / Logistics

• Order food for event.
• Create a WeJoinIn for RSVPs – Cap the amount of students available to attend since each participant will need their own station.
• Arrange parking for the faculty and residents.
• Book a classroom through Classroom Services.

Supplies

Suture kits – one per student.
Sharps container
 
 

Description

Family Medicine residents from the Seattle area share their experience with residency from the application process through the end of third year. Students were encouraged to ask the panel questions and thoughtful discussions ensue.

Planning / Logistics

Student leaders will contact local residencies to recruit family medicine residents.

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Allow as many students as possible to attend. As the date gets closer you can see how much food will be needed.
• Arrange parking for the faculty and residents.
• Book a classroom or lecture hall through Classroom Services.

Supplies

Anything needed for food; plates, napkins, utensils, etc.
 
 

Description

Faculty and residents from a local family medicine residency teach medical students a variety of hands on skills including vacuum assisted delivery, forceps assisted delivery, episiotomy repair, and fetal heart tone auscultation.

Planning / Logistics

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Cap the amount of students available to attend since each participant will need their own station.
• Arrange parking for the faculty and residents.
• Book two classrooms through Classroom Services; one for the main workshop and a breakout room for exams and pregnant women (usually recruited by the residency leading the workshop).

Supplies

All supplies for Seattle FMIG are brought by the residency and include birthing mannequins, models for perennial repair demonstrations, and 1-3 patients.
 
 

Description

Faculty and residents from a local family medicine residency teach medical students how to place leads, decipher EKG printouts and discuss irregular readings.

Planning / Logistics

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Cap the amount of students available to attend since each participant will need their own station.
• Arrange parking for the faculty and residents.
• Book two classrooms through Classroom Services; one to practice placing leads (and reading EKG if a machine is accessible), second room to review sample irregular EKG readouts.

Supplies

An EKG machine can be hard to borrow since it is such an expensive piece of equipment. So we came up with this workaround tailored to students’ education level. MS1s; followup for cell phys focusing on normal physiology and placing leads. Maybe video of someone getting 12 lead ECG
MS2s; exam review focusing on high yield abnormal rhythms
Supplies needed would be leads (usually purchased online), sample printouts of EKG readings for review containing a variety of different samples physicians may come across, and any food related supplies.
 
 

Description

This event is hugely popular! A family physician that does OB gave a short introduction on IUDs and a tutorial on how to place the device. Students then got the chance to work with and learn how to place the device themselves under the guidance of a family physician and local residents.

Planning / Logistics

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Cap the amount of students available to attend depending on IUD kits available.
• Arrange parking for the faculty and residents.
• Book a classroom through Classroom Services.

Supplies

IUD kits were obtained by the Liletta through a donation. FMIG provides food.
 
 

Timeline

Early to mid May.

Description

Family Medicine Career Advisors presents on what it takes to be a competitive applicant to family medicine residencies.

Planning / Logistics

• Food – consult the budget for this event. Student leaders can help plan the food.
• Create a WeJoinIn for RSVPs – Get as large a room as possible so as not to have to cap attendance.
• Book a lecture hall through Classroom Services with a projector for any slides presenter may want to show.

Supplies

Anything needed for food; plates, napkins, utensils, etc.
 
 

Timeline

May, based on King County Academy of Family Physicians (KCAFP) Annual Meeting schedule.

Description

A reception for fourth year students matching in family medicine co-sponsored by the King County Academy of Family Physicians (KCAFP) and the Washington Academy of Family Physicians (WAFP). First through third year medical students considering matching in family medicine are also invited to come and connect with their senior colleagues. Keynote speakers from the WAFP are invited to congratulate students on their match and future careers in family medicine.

Planning / Logistics

• Food – ordered by KCAFP which FMIG reimburses for afterwards.
• Create a WeJoinIn for RSVPs
• Usually the Center for Urban Horticulture, wherever the KCAFP’s annual meeting is held.

Supplies

N/A