{"id":19404,"date":"2020-02-10T17:37:43","date_gmt":"2020-02-10T17:37:43","guid":{"rendered":"https:\/\/familymedicine.uw.edu\/network\/?page_id=19404"},"modified":"2026-07-22T08:23:02","modified_gmt":"2026-07-22T15:23:02","slug":"travel-reimbursement","status":"publish","type":"page","link":"https:\/\/familymedicine.uw.edu\/network\/events\/travel-reimbursement\/","title":{"rendered":"Travel Reimbursement"},"content":{"rendered":"\n<div class=\"row\"  id=\"row-795433419\">\n\n\n\t<div id=\"col-955349082\" class=\"col medium-8 small-12 large-8\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<h2>Overview<\/h2>\n<p>Members of Network programs may be eligible for travel reimbursement when traveling for Network-related business.\u00a0To confirm eligibility, contact the <a href=\"mailto:fmrntravel@uw.edu\">Network Office<\/a>. All travelers on Network-related business are subject to the Network&#8217;s travel policies (see below). We recommend reviewing the travel policies prior to your trip.<\/p>\n<p>Please click on the appropriate button to the right to submit for your reimbursement. Reimbursements will be processed in the order received.<\/p>\n<p>Thank you for your patience and please contact our <a href=\"mailto:fmrntravel@uw.edu\">travel team<\/a> with any questions.<\/p>\n<div class=\"row\"  id=\"row-538596448\">\n\n\n\t<div id=\"col-1145950000\" class=\"col small-12 large-12\"  >\n\t\t\t\t<div class=\"col-inner text-center\" style=\"background-color:#d13438;\" >\n\t\t\t\n\t\t\t\n\n\t<div id=\"text-1808326802\" class=\"text\">\n\t\t\n\n<p><strong>We request you submit for reimbursement within 60 days after the completion of the meetings and we will not reimburse travel expenses that are more than 6 months old.<\/strong><\/p>\n\t\t\n<style>\n#text-1808326802 {\n  color: rgb(255,255,255);\n}\n#text-1808326802 > * {\n  color: rgb(255,255,255);\n}\n<\/style>\n\t<\/div>\n\t\n\n\t\t<\/div>\n\t\t\t\t\n<style>\n#col-1145950000 > .col-inner {\n  padding: 15px 20px 10px 20px;\n}\n<\/style>\n\t<\/div>\n\n\t\n\n\n<style>\n#row-538596448 > .col > .col-inner {\n  background-color: #ed1c25;\n}\n<\/style>\n<\/div>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-732516507\" class=\"col medium-4 small-12 large-4\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<div class=\"row align-middle align-center row-box-shadow-2\"  id=\"row-1023120643\">\n\n\n\t<div id=\"col-1288476320\" class=\"col small-12 large-12\"  >\n\t\t\t\t<div class=\"col-inner text-center\"  >\n\t\t\t\n\t\t\t\n\n<a href=\"https:\/\/familymedicine.uw.edu\/network\/events\/travel-reimbursement\/non-uw-regional-traveler-reimbursement-form\/\" class=\"button success lowercase\" >\n\t\t<span>Non-UW Regional Travelers<\/span>\n\t<\/a>\n\n\n<p>Regional volunteer clinical faculty, <br \/>residency staff, residents<\/p>\n\n\t\t<\/div>\n\t\t\t\t\n<style>\n#col-1288476320 > .col-inner {\n  padding: 15px 15px 15px 15px;\n}\n<\/style>\n\t<\/div>\n\n\t\n\n<\/div>\n<div class=\"row align-middle align-center row-box-shadow-2\"  id=\"row-32623961\">\n\n\n\t<div id=\"col-976561722\" class=\"col small-12 large-12\"  >\n\t\t\t\t<div class=\"col-inner text-center\"  >\n\t\t\t\n\t\t\t\n\n<a href=\"https:\/\/familymedicine.uw.edu\/network\/events\/travel-reimbursement\/general\/\" class=\"button primary lowercase\" >\n\t\t<span>UW Travelers<\/span>\n\t<\/a>\n\n\n<p>UW-employed faculty and staff<\/p>\n\n\t\t<\/div>\n\t\t\t\t\n<style>\n#col-976561722 > .col-inner {\n  padding: 15px 15px 15px 15px;\n}\n<\/style>\n\t<\/div>\n\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n<div class=\"row\"  id=\"row-424091179\">\n\n\n\t<div id=\"col-751622855\" class=\"col small-12 large-12\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<h2>Eligibility<\/h2>\n<p><span class=\"TextRun SCXW204680599 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW204680599 BCX0\">Per University policies, travelers whose program sites are <\/span><span class=\"NormalTextRun SCXW204680599 BCX0\">located<\/span><span class=\"NormalTextRun SCXW204680599 BCX0\"><strong> 50+ miles<\/strong> from the event location are eligible for travel reimbursement (hotel and airfare). All attendees, local and out-of-area, are eligible for ground transportation reimbursement (mileage, taxis, shuttles, parking, etc.). Travelers who choose to drive rather than fly may be reimbursed at a set mileage rate (see below), up to the cost of the flight. Those who fly should make their arrangements through <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW204680599 BCX0\">the UW\u2019s<\/span><span class=\"NormalTextRun SCXW204680599 BCX0\"> preferred travel<\/span><span class=\"NormalTextRun SCXW204680599 BCX0\"> agency, CTM (see below)<\/span><span class=\"NormalTextRun SCXW204680599 BCX0\">.\u00a0\u00a0<\/span><\/span><span class=\"EOP SCXW204680599 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<h2>Network Travel Policies<\/h2>\n<p>Itemized receipts are required for all of the following:<\/p>\n<ul>\n<li>Air travel<\/li>\n<li>Lodging<\/li>\n<li>Car rentals (final agreement)<\/li>\n<li>Ride shares and taxis<\/li>\n<li>Other expenses over $75<\/li>\n<\/ul>\n<p>Receipts for other expenses under $75 do not need to be included.<\/p>\n<p><span style=\"color: #e91820;\">If you have <span style=\"text-decoration: underline;\">any<\/span> personal travel, please reach out to the <a style=\"color: #e91820;\" href=\"mailto:fmrntravel@uw.edu\">Network Team<\/a>\u00a0<span style=\"text-decoration: underline;\">before<\/span> booking your flight and hotel.<\/span><\/p>\n<div class=\"accordion\">\n\n\t<div id=\"accordion-3760592857\" class=\"accordion-item\">\n\t\t<a id=\"accordion-3760592857-label\" class=\"accordion-title plain\" href=\"#accordion-item-personal-travel\" aria-expanded=\"false\" aria-controls=\"accordion-3760592857-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Personal Travel<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-3760592857-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-3760592857-label\">\n\t\t\t\n\n<div>\n<p>Please note if any personal travel is involved you can NOT use our FMRN CTA, per state travel regulations. When ANY personal travel is involved, please make all reservations under your name and pay for ALL travel expenses with personal funds. We will then reimburse you for the business portion of the travel.<\/p>\n<p>FMRN does not reimburse for any expenses beyond what would normally incur for Network business purposes. Trips extended for personal reasons will only be reimbursed for Network business-related costs. Please separate personal and business expenses when possible. If they cannot be separated, expenses will be pro-rated.<\/p>\n<p>Airfare will be reimbursed based on a comparison flight excluding the personal time. If you would like to verify the amount you will get reimbursed, please provide us with a comparison airfare from a travel agency or online travel site. Please create a round trip comparison itinerary using same parameters that exist for actual trip and use the current lowest available coach fare (fare class must be visible on itinerary) and send this comparison airfare to our travel team (fmrntravel@uw.edu) to verify the reimbursement amount.<\/p>\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-2184722737\" class=\"accordion-item\">\n\t\t<a id=\"accordion-2184722737-label\" class=\"accordion-title plain\" href=\"#accordion-item-air-travel\" aria-expanded=\"false\" aria-controls=\"accordion-2184722737-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Air Travel<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-2184722737-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-2184722737-label\">\n\t\t\t\n\n<div class=\"row\"  id=\"row-686926583\">\n\n\n\t<div id=\"col-1226575548\" class=\"col medium-8 small-12 large-8\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><span data-contrast=\"none\">Flights can be booked with our travel agency (for flight-eligible travelers):\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"none\">CTM Travel Agency<br \/><\/span><\/b><span data-contrast=\"none\">uw@travelctm.com<\/span><b><span data-contrast=\"none\"><br \/><\/span><\/b><span data-contrast=\"none\">206-674-4335\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559737&quot;:7623,&quot;335559739&quot;:5,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The cost of the flights will be directly covered by the Network. We ask that you make your flight arrangements <\/span><b><span data-contrast=\"none\">at least a month prior<\/span><\/b><span data-contrast=\"none\">; programs may be responsible for higher costs for reservations made less than 2 weeks in advance. Transportation to and from the airport can be reimbursed with receipts (see below).\u00a0<\/span><\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-104061173\" class=\"col medium-4 small-12 large-4\"  >\n\t\t\t\t<div class=\"col-inner text-center\"  >\n\t\t\t\n\t\t\t\n\n\t<div id=\"text-2271303706\" class=\"text\">\n\t\t\n\n<p><strong>Please contact the Network if you intend to take personal time on your trip or stay longer than the scheduled conference days. <\/strong><\/p>\n<p><strong>This travel is no longer allowable on the CTM.<\/strong><\/p>\n\t\t\n<style>\n#text-2271303706 {\n  text-align: center;\n  color: #3992b6;\n}\n#text-2271303706 > * {\n  color: #3992b6;\n}\n<\/style>\n\t<\/div>\n\t\n\n\t\t<\/div>\n\t\t\t\t\n<style>\n#col-104061173 > .col-inner {\n  padding: 30px 30px 30px 30px;\n}\n<\/style>\n\t<\/div>\n\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-203730872\" class=\"accordion-item\">\n\t\t<a id=\"accordion-203730872-label\" class=\"accordion-title plain\" href=\"#accordion-item-mileage\" aria-expanded=\"false\" aria-controls=\"accordion-203730872-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Mileage<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-203730872-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-203730872-label\">\n\t\t\t\n\n<div class=\"row\"  id=\"row-589173077\">\n\n\n\t<div id=\"col-488999370\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><span style=\"text-decoration: underline\"><strong>Policy<\/strong><\/span><\/p>\n<p><span data-contrast=\"none\">All attendees, local and out-of-area, are eligible for ground transportation reimbursement.<\/span><\/p>\n<p><span data-contrast=\"none\"> Out-of-state mileage is reimbursable <strong>if less than the cost of airfare<\/strong> (comparison airfare showing prices from a month prior to booking is required to reimburse out-of-state mileage). If airfare is cheaper, the Network will reimburse mileage up to the cost of the lowest-fare flight.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">If you need to rent a car for your trip, you are required to have<strong> prior approval<\/strong> from the travel reimbursement team to be eligible for reimbursement (see below).<\/span><\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-589632462\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><span style=\"text-decoration: underline;\"><strong>Reimbursement<\/strong><\/span><\/p>\n<p><span data-contrast=\"none\">Mileage is calculated based on the shortest distance from your residence or your business address and will be reimbursed at the current rate of $0.76\/mile (effective July 1, 2026*). A screenshot from Google Maps or equivalent will need to be submitted to calculate final mileage. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Mileage to and from the airport (including when driven by a third party) is reimbursable. Please include a Google Maps screenshot to calculate final mileage. Airport parking at your home airport is also eligible for reimbursement with a receipt.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<p><span style=\"font-size: 85%;\"><em>*travel between January 1, 2026 and June 30, 2026 will be reimbursed at a rate of $0.725<\/em><\/span><\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-3548858845\" class=\"accordion-item\">\n\t\t<a id=\"accordion-3548858845-label\" class=\"accordion-title plain\" href=\"#accordion-item-local-ground-transportation\" aria-expanded=\"false\" aria-controls=\"accordion-3548858845-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Local Ground Transportation<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-3548858845-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-3548858845-label\">\n\t\t\t\n\n<div class=\"row\"  id=\"row-58664734\">\n\n\n\t<div id=\"col-1404907555\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><span style=\"text-decoration: underline\"><strong>Policy<\/strong><\/span><\/p>\n<p>All attendees, local and out-of-area, are eligible for ground transportation reimbursement.<\/p>\n<p>We strongly encourage the use of Seattle&#8217;s robust light rail system for ground transport.<\/p>\n<p style=\"font-weight: 400\">Travelers who cannot take light rail due to time constraints can take taxis or car ride services but please note the University of Washington is a state agency and thus requires we use the <strong>most affordable<\/strong> rate which may not be an Uber or a Lyft so please compare rates. Please note that University policy only allows us to reimburse the economy fare (Uber X, Lyft Standard), and upgrades to comfort or premium rides are not eligible for any reimbursement.<\/p>\n<p style=\"font-weight: 400\">You cannot use credits, airline points, or upgrades for ride services such as Uber and Lyft. \u00a0\u00a0We require an itemized receipt that shows payment details. Also please note there is a standard taxi rate from Seattle airport to our Seattle meeting locations. The typical flat-rate taxi fare from Seattle-Tacoma International Airport \u00a0to Seattle is $45-$50. This flat rate is standard among most taxi companies operating at the airport. \u00a0Please confirm your fare rate <span style=\"text-decoration: underline\">before<\/span> getting into the cab.\u00a0<\/p>\n<p style=\"font-weight: 400\">\u00a0<\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-88920846\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><strong><span style=\"text-decoration: underline\">Reimbursement<\/span><\/strong><\/p>\n<p><b><span data-contrast=\"auto\">Receipts are required for all ride shares and taxis<\/span><\/b><span data-contrast=\"auto\"> (as of 9\/1\/2024). Please limit payment methods to only direct credit or debit payments, as other methods of payment such as Uber Cash, Apple Cash, and credit card benefits (such as Amex benefits) are not permitted for reimbursement. Payments made through those methods will be deducted from your reimbursement. Apple Pay is allowable as long as it is directly by credit\/debit card and not Apple Cash.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<p>If using public transportation, receipts are not required.<\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-2684148285\" class=\"accordion-item\">\n\t\t<a id=\"accordion-2684148285-label\" class=\"accordion-title plain\" href=\"#accordion-item-car-rentals\" aria-expanded=\"false\" aria-controls=\"accordion-2684148285-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Car Rentals<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-2684148285-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-2684148285-label\">\n\t\t\t\n\n<div class=\"row\"  id=\"row-83425298\">\n\n\n\t<div id=\"col-1451168622\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><span style=\"text-decoration: underline;\"><strong>Policy<\/strong><\/span><\/p>\n<p>Prior approval is required for all car rentals. Please <a href=\"mailto:fmrntravel@uw.edu\">contact the Network office<\/a> prior to your trip to confirm your rental is eligible.<\/p>\n<p>We recommend to using UW Enterprise and National for car rentals since we have an official contract with them. UW&#8217;s rental car policies are as follows:<\/p>\n<ul type=\"disc\">\n<li>Car class charged on final agreement can be up to a\u00a0full-size\u00a0sedan. Any class higher than full size requires justification.<\/li>\n<li>ALL drivers on the final rental agreement must be on UW business. Drivers not on UW business are not allowed; otherwise the entire amount of the car rental is not reimbursable.<\/li>\n<\/ul>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-503329782\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><b><u>Reimbursement<\/u><\/b><\/p>\n<p>The final rental agreement (itemized) is required for reimbursement.\u00a0<\/p>\n<ul>\n<li><span style=\"font-size: 95%\">Name of driver\/additional drivers<\/span><\/li>\n<li><span style=\"font-size: 95%\">Car class charged<\/span><\/li>\n<li><span style=\"font-size: 95%\">Pick-up\/Drop-off information<\/span><\/li>\n<li><span style=\"font-size: 95%\">Itemized charges<\/span><\/li>\n<li><span style=\"font-size: 95%\">Itemized insurances<\/span><\/li>\n<li><span style=\"font-size: 95%\">Proof of payment<\/span><\/li>\n<\/ul>\n<p>Miscellaneous:<\/p>\n<ul>\n<li><span style=\"font-size: 95%\">Gas for rental is reimbursable as separate expense or on final agreement<\/span><\/li>\n<li><span style=\"font-size: 95%\">GPS is reimbursable if required for UW business.<\/span><\/li>\n<li><span style=\"font-size: 95%\">Car2Go and Reach Now are considered car rentals.<\/span><\/li>\n<li><span style=\"font-size: 95%\">Effective June 1, 2022, we will be unable to accept Turo as rental car service. (Classification of Car are outside of our policy)<\/span><\/li>\n<\/ul>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-1430428312\" class=\"accordion-item\">\n\t\t<a id=\"accordion-1430428312-label\" class=\"accordion-title plain\" href=\"#accordion-item-lodging\" aria-expanded=\"false\" aria-controls=\"accordion-1430428312-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Lodging<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-1430428312-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-1430428312-label\">\n\t\t\t\n\n<table>\n<tbody>\n<tr>\n<td style=\"width:15%\"><strong>Payment Source<\/strong><\/td>\n<td><strong>Policy<\/strong><\/td>\n<td><strong>Reimbursement<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Network CTA<br \/><\/strong>(FMRN pays hotel directly)<\/td>\n<td>Depending on the conference, the Network may be paying the hotel directly for lodging. Please check your email for more information; you will need to book your room on a personal credit card but the room and taxes will be paid by the Network.\u00a0<\/td>\n<td>You do not need to submit a folio for reimbursement.<\/td>\n<\/tr>\n<tr>\n<td><strong>Traveler<\/strong><\/td>\n<td>\n<p>If the Network is not paying for your lodging directly, please use a personal credit card to reserve and pay for the room.\u00a0<\/p>\n<p>Lodging reimbursement CANNOT exceed the maximum allowed per diem rate for the destination city or the Network block rate if the room block is reserved by the Network.<\/p>\n<p>Conference hotels can exceed per diem rates but require prior approval. Please <a href=\"mailto:fmrntravel@uw.edu\">contact the Network Travel Team<\/a> prior to travel to make sure your conference hotel is reimbursable.<\/p>\n<p>If you choose to stay at a non-conference hotel, you will only be reimbursed up to the per diem block rate.<\/p>\n<\/td>\n<td>Make sure to get a detailed receipt (folio) for reimbursement. Lodging reimbursement will be the actual lodging total paid on your folio.\u00a0<\/td>\n<\/tr>\n<tr>\n<td><strong>Personal Travel<\/strong><\/td>\n<td><span style=\"text-decoration: underline\">If you have any personal travel<\/span> (e.g. arriving early or staying after the meeting), <span class=\"TextRun SCXW140278184 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW140278184 BCX0\">your entire stay will need to be charged to your personal credit card then <\/span><span class=\"NormalTextRun SCXW140278184 BCX0\">submitted<\/span><span class=\"NormalTextRun SCXW140278184 BCX0\"> after for reimbursement<\/span><span class=\"NormalTextRun SCXW140278184 BCX0\">.<\/span><\/span><\/td>\n<td>Please submit a detailed receipt (folio) for reimbursement. The amount paid will be based on the expected business days.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div>\n<p>If you are unable to keep the reservation you are responsible for contacting the hotel to cancel it. No-show charges are NOT reimbursed.<\/p>\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-3352693856\" class=\"accordion-item\">\n\t\t<a id=\"accordion-3352693856-label\" class=\"accordion-title plain\" href=\"#accordion-item-meal-reimbursement\" aria-expanded=\"false\" aria-controls=\"accordion-3352693856-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Meal Reimbursement<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-3352693856-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-3352693856-label\">\n\t\t\t\n\n<div class=\"row\"  id=\"row-262455088\">\n\n\n\t<div id=\"col-985986642\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><span class=\"TextRun SCXW31677173 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW31677173 BCX0\">Travelers coming from 50+ miles away may be eligible for per diem meal reimbursement. <\/span><\/span><span class=\"TextRun MacChromeBold SCXW31677173 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW31677173 BCX0\">Meals that are provided as part of the business event are NOT reimbursable \u2013 <span data-teams=\"true\">this includes provided breakfast and\/or lunch, as well as optional sessions where food is provided such as Network-hosted socials or Balint groups.<\/span><\/span><\/span><\/p>\n<p><em>NOTE: Washington state law prohibits the UW from reimbursing lodging expenses or meals for participants traveling less than 50 miles from duty station\/residence, with the exception of back-to-back late night-early morning meetings. To verify eligibility, please contact the Network office.<\/em><\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-591442843\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<p><strong><span class=\"TextRun SCXW31677173 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW31677173 BCX0\"><span style=\"text-decoration: underline;\">Reimbursement<\/span><\/span><\/span><\/strong><\/p>\n<p><span class=\"TextRun SCXW31677173 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW31677173 BCX0\">Receipts do not need to be provided for meal reimbursement.<\/span><\/span><\/p>\n<p><span class=\"TextRun SCXW31677173 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW31677173 BCX0\">The <\/span><span class=\"NormalTextRun SCXW31677173 BCX0\">UW Per Diem Rates for Seattle (October 2025-September 2026)<\/span><span class=\"NormalTextRun SCXW31677173 BCX0\"> are as follows:<\/span><\/span><span class=\"EOP SCXW31677173 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240,&quot;335559991&quot;:9}\">\u00a0<\/span><\/p>\n<table style=\"border: 1px;\">\n<tbody>\n<tr>\n<td colspan=\"3\"><strong>Current UW Per Diem Rates for Seattle<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Breakfast<\/strong><\/td>\n<td><strong>Lunch<\/strong><\/td>\n<td><strong>Dinner<\/strong><\/td>\n<\/tr>\n<tr>\n<td>23.92<\/td>\n<td>26.68<\/td>\n<td>41.40<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>\u00a0<\/p>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\t<div id=\"accordion-635190964\" class=\"accordion-item\">\n\t\t<a id=\"accordion-635190964-label\" class=\"accordion-title plain\" href=\"#accordion-item-receipts-for-reimbursement\" aria-expanded=\"false\" aria-controls=\"accordion-635190964-content\">\n\t\t\t<button class=\"toggle\" aria-label=\"Toggle\"><i class=\"icon-angle-down\" aria-hidden=\"true\"><\/i><\/button>\n\t\t\t<span>Receipts for Reimbursement<\/span>\n\t\t<\/a>\n\t\t<div id=\"accordion-635190964-content\" class=\"accordion-inner\" aria-labelledby=\"accordion-635190964-label\">\n\t\t\t\n\n<p>Itemized receipts are required for all of the following:<\/p>\n<ul>\n<li>Air travel<\/li>\n<li>Lodging<\/li>\n<li>Car rentals (final agreement)<\/li>\n<li>Ride shares and taxis (as of 9\/1\/2024)<\/li>\n<li>Other expenses over $75<\/li>\n<\/ul>\n<p>Receipts for other expenses under $75 do not need to be included.<\/p>\n<p>Certificate program participants will need to provide receipts for lunch reimbursement along with the reimbursement form.<\/p>\n<p>If you are submitting a scanned receipt, please make sure it meets the University\u2019s minimum scanning requirement of 300 dpi (dots per inch). We cannot accept cell phone pictures but we do accept PDFs from cell phone scanning apps. Please make sure the scanning app resolution is set at 300 dpi and saved as a PDF. Please do note all meals provided to you, either at your hotel or conference. Remember to include addresses (departure and destination) if you wish to claim mileage.<\/p>\n<p>Any reservation changes and costs for non-business related reasons are the responsibility of the traveler.\u00a0<\/p>\n<p>UW travel reimbursement requests are accessible to all UW employees (for reasons of fiscal transparency): name of traveler, details of trip, and mailing address, etc. For this reason, we prefer to mail your reimbursement check to your office address.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\t\n\n<\/div>\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n\n\n<meta name=\"description\" content=\"Travel policies and guidelines for reimbursement for travelers (UW and non-UW employed) on FMRN business. 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